November 2025

As the end of the quarter approaches, your teachers will need to go through the ReportCard input process.  This means an administrator will allow input, the teachers will enter grades into the ReportCards and then the administrator will close input.  From there, you can either print the ReportCards or permission them to be viewed by parents online. Opening up teacher input for 1st Quarter ReportCards will require:

  • Changing input for 1st mid-quarter from ‘Allow Input’ to ‘Input Complete’ in ‘ReportCard Input Controls’
  • Changing input for 1st quarter ReportCards from ‘Not Yet’ to ‘Allow Input’ in ‘ReportCard Input Controls’
  • Having teachers go through the 1st quarter ReportCard input process
  • Closing the input process by changing ‘allow input’ to ‘input complete’

If your school is printing report cards, keep in mind that you can allow your parents to view them online.  This option will save your school time, money and the environment.  If a parent signature is needed to verify that they have seen the report cards, then you can create a WildCard field where parents can enter in their initials and the date electronically, letting you know they have viewed the report card. Here are the steps to allow viewing online:

  1. Go to ‘Grades’ then ‘Parent View Controls’
  2. In the ReportCard column, choose which grade levels will need their ReportCards viewable online and change those grade levels from ‘NO’ to ‘YES’.
  3. Click ‘Submit’

You will need to make sure that input has been set to ‘Input Complete’ in ‘ReportCard Input Controls’.  Click here to read more about setting up a WildCard field for a virtual signature!

Review Your ReportCards! One very important step in creating report cards is to make sure everything has been set up correctly. This requires looking over a report card to double check:

  • Course names
  • Subcategories
  • Grade scales/marking codes
  • Formatting
  • Printing

As the end of the trimester approaches, your teachers will need to go through the ReportCard input process.  This means an administrator will allow input, the teachers will enter grades into the ReportCards and then the administrator will close input.  From there, you can either print the ReportCards or permission them to be viewed by parents online. Opening up teacher input for 1st Trimester ReportCards will require:

  • Changing input for 1st mid-trimester from ‘Allow Input’ to ‘Input Complete’ in ‘ReportCard Input Controls’
  • Changing input for 1st trimester ReportCards from ‘Not Yet’ to ‘Allow Input’ in ‘ReportCard Input Controls’
  • Having teachers go through the 1st trimester ReportCard input process
  • Closing the input process by changing ‘allow input’ to ‘input complete’

If your school is printing report cards, keep in mind that you can allow your parents to view them online.  This option will save your school time, money, and the environment.  If a parent signature is needed to verify that they have seen the report cards, then you can create a WildCard field where parents can enter in their initials and the date electronically, letting you know they have viewed the report card. Here are the steps to allow viewing online:

  1. Go to ‘Grades’ then ‘Parent View Controls’
  2. In the ReportCard column, choose which grade levels will need their ReportCards viewable online and change those grade levels from ‘NO’ to ‘YES’.
  3. Click ‘Submit’

You will need to make sure that input has been set to ‘Input Complete’ in ‘ReportCard Input Controls’.   Click here to read more about setting up a WildCard field for a virtual signature!

Review Your Report Cards! One very important step in creating report cards is to make sure everything has been set up correctly. This requires looking over a report card to double check:

  • Course names
  • Subcategories
  • Grade scales/marking codes
  • Formatting
  • Printing

While not ideal, occasionally there comes a time when a homeroom teacher leaves mid-year and a new homeroom needs to be created. Most of the steps can be handled by an administrator but contacting HelpDesk first will help make the transition a smooth one. There are four major steps that need to happen to complete the switch, which is outlined in this FAQ:

To switch homeroom teachers: Adding a new homeroom teacher

Tired of taking attendance for different homeroom accounts? By setting up Primary/Secondary accounts, you can take attendance for your other homeroom accounts from one primary account.  If your school has multiple homerooms for different preschool schedules, this feature will help save you time and confusion!  This feature is also helpful for:

  • Principals who also have a homeroom class
  • Teacher aides who help out the homeroom teacher
  • Middle school teachers who use block scheduling

Here are some FAQ links to explain Primary/Secondary accounts and help get you started:

Even though the ReportCard from the current grading period only has the comments for that period, you are still able to view/print the comments from the whole year. The same is also true for attendance. Here are the steps to view your child’s comments for the whole year:

  1. Go to ‘Home’
  2. Click the ‘View’ button in the ReportCard column
  3. When the ReportCard appears, click on the word ‘Comments’
  4. That student’s comments for the whole year will appear on a separate screen which is printable

These steps can be followed for viewing Attendance as well.

Watch this video tutorial to find out how to change a grade scale in Show Who Teaches What:

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